Presenter Resources

We are thrilled that you are presenting at the 16th Annual ADRP International Conference. We look forward to delivering the best conference experience yet, for both the attendees and the presenters. Following, you will find a list of resources that may be helpful as you prepare and finalize your presentation.

We’d like your help in making the conference content more engaging, more interactive and distinct from the typical “conference” format. To that end, we are providing this information about best practices for presenting and ideas for new, out-of-the-box session formats.

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Before you jump to the online resources, here are some guidelines to keep in mind as you craft your presentation:

  • Have fun. Take risks. Don’t be afraid to try something new. You are among friends.
  • We strongly encourage you to not use a slide deck, but if you want to use one, take a look at the resources below to see how to improve your presentation to better engage with the audience. If you use slides and are participating in our coaching program, please prepare a draft by August 9 to share with your coach.
  • Include at least one interactive component in your presentation. Q&A at the end is mandatory. What more can you add to the attendees’ experience?
  • It is strongly recommended that you provide a takeaway for your audience, and it can be anything from a white paper or an infographic to a follow-up work list or reading list (your slides don’t count as a takeaway). Your takeaway does not need to be printed — ADRP will make it available to attendees after your presentation.
  • Use best research and reporting practices. Openly cite any sources (including images used in your slides).

Coaching Program

The ADRP Conference Coaching Program is designed to provide upcoming conference presenters with a bonus resource to help thoroughly plan, prepare, and develop their conference presentations. Volunteer ADRP members with presentation experience will be paired up with those scheduled to present at the 2019 International Conference, and will act as a mentor and resource for the months leading up to the conference.

Responsibilities (Coaches)

  • Be proactive and set up times for calls per the Coaching Guidelines
  • Review the Presenter’s RFP
  • Lead a discussion with the Presenter about their presentation (see Coach Discussion Guide)
  • Offer and be available for follow-up support (calls, emails, etc.), if needed/requested
  • When it comes time for the presentation dry-run, listen to the Presenter give the presentation, from start to finish, without interruption
  • Be constructive: opt for suggestions rather than critiques
  • Try, as much as possible, to ask questions that will lead the Presenter to their own conclusions

Responsibilities (Presenters)

  • Be responsive and flexible when setting up times for your calls with your coach
  • Reflect on your RFP and think through presentation style, goals, and supporting materials (slides, handouts) in advance of your communications
  • Actively participate in calls, ask questions and seek clarifications, as needed
  • Take the Coach’s suggestions into account when developing your presentation
  • Prepare presentation materials and rehearse your presentation
  • In preparing and rehearsing the presentation, make a list of any questions you want to ask your Coach, or discussions you want to have
  • Be receptive to the questions, comments, and suggestions of the Coach and thoughtful about how your presentation might be improved
  • Pose questions and initiate conversations around topics and issues of particular interest to you

Interested in becoming a coach?

Learn More About the Program

Presentation Information

  • Presentation Submission Deadline: Any speaker using PowerPoint or a like product must submit presentations by September 3, 2019. Submitted materials must be in their final form and speakers should not make changes to their presentation slides after submitting them. Presentations will be posted online and in the conference mobile app in PDF format for conference attendees to download prior to and following the conference.
  • PowerPoint Template: Please begin your presentation with the main title slide on the ADRP PowerPoint Template. You may also choose to use the template for your remaining slides.
Download the PowerPoint Template
  • Use of Handouts: Providing examples of the concepts you are describing can sometimes help to solidify a presentation. If you want to share additional resources with attendees, you may submit them to ADRP by the deadline to make them available for your session attendees online and in the printed booklet. Additional copies of materials will not be provided by ADRP onsite at the conference.
  • Source Citation: Research used in developing the presentation must be referenced, with sources cited and permission granted, for use of another organization's samples or information.
  • Know Your Audience: Front line fundraisers may be present in the audience at your presentation, so please be mindful of this fact and be respectful of them and their work.
  • Audio/Visual: The standard AV package includes a podium, wired microphone, one wireless lapel microphone, slide advancer, laptop computer, projector, and screen. A wireless internet connection will also be available. Your presentation will be pre-loaded on the provided laptop. If you requested a flip chart, it will be available. Please send additional AV requests to [email protected] for consideration.
  • Attire: Most presenters choose to dress in business casual attire for their presentation.
  • Cancellations: Please notify the ADRP office immediately if an emergency may prevent you from presenting a session.

Helpful Online Resources

Inspiration & Wisdom

Not every presentation aligns with an unconventional format, but all presenters can learn from the success of the wildly-popular presentation format. Here are some interesting links to help you learn from this the principles behind that model:

Presentation Formats & Content:

Slide Decks:

Being in Front of an Audience: